1. Separate the line items
Use unique item references on the purchase order. Keep different thread sizes, lengths and finishes on separate lines, even when the parts look similar.
2. Agree the pack count
Confirm pieces per inner pack and inner packs per carton. If the order is sold by weight, agree how quantity will be counted or checked.
3. Define the labels
Specify the item reference, size, finish and quantity required on each carton. Confirm whether country-of-origin information or local labelling is needed for your market.
4. Confirm shipping scope
Check the named place and freight scope in the quotation. Ask which charges remain payable at destination and which documents will be supplied.
5. Inspect on receipt
Match carton labels to the packing list. Record shortages or visible damage promptly, with photos and item references, and retain the packing for investigation.